8 Best PTO Tracking Software in 2024: Top Picks

Construction PTO tracking software is a system tailored specifically for the construction industry, aimed at managing and monitoring employee leaves, including vacation time, sick leaves, and personal time-off. This software helps businesses in the construction sector to improve their leave management processes and maintain transparency in their workforce time-off activities.

These tracking systems are extensively used by construction companies to automate the process of requesting, approving, and tracking employee leaves. By utilizing the best construction PTO tracking software, companies can ensure seamless integration with their existing workforce management tools, resulting in more efficient workforce administration, reduced administrative workload, and accurate leave balances for each employee.

In this article, we’ll take a deeper look at the best construction PTO tracking software and help you to make the right choice depending on your specific needs.

What Is the Best PTO Tracking Software in 2024?

What is the best vacation tracking app? As more companies require efficient and user-friendly ways to manage employee time off, finding the right PTO tracking software becomes crucial. 

There are various options available in the market, and we have tested several leading contenders to help construction companies choose the ideal solution for their needs. Our evaluation took into account features, price, user-friendliness, and in some instances,  integration capabilities.

Best Employee Time Off Tracker Software Reviewed

1. Atto

Atto is a professional time-tracking solution designed to cater to the demands of small businesses. The software is best suited for small teams that require flexible time tracking, reporting, and payroll features.

Atto's geofencing capability ensures that employees are clocking in and out from the correct location, improving the accuracy of time tracking. This makes it an excellent option for construction sites where employees move between different locations.

Top Features

• Geofencing: Atto's geofencing feature helps ensure that employees clock in and out only in designated areas.

• Time Tracking: The software offers real-time tracking, allowing managers to monitor progress and employee work hours closely.

• Payroll Processing: Automate payroll processing, tax calculations, and tax filings while ensuring timely payments.

Pros

• Atto's ease of use makes it accessible and user-friendly for small teams.

• The mobile app allows for on-the-go time tracking and management.

• The software offers excellent customer support.

Cons

• Atto lacks some advanced features that larger businesses may require.

Pricing

Atto offers a 14-day free trial, with pricing starting at $9.95/user per month.

2. Workyard

Workyard is a powerful construction time-tracking software, providing employee time management, GPS tracking, and accurate timesheets. The software is designed specifically for construction teams, making it the perfect fit for businesses in the industry.

With Workyard, supervisors can easily manage employees' schedules and time-off requests, giving them better control over staff allocation. The GPS tracking feature ensures accurate reporting of employee work hours and locations.

Top Features

• Time Tracking: Workyard provides precise time tracking for employees, ensuring accurate timesheets.

• GPS Tracking: The GPS tracking feature helps verify employee locations and provides better visibility into their work.

• Scheduling and Time Off Management: Workyard makes it easy to handle employee scheduling, time-off requests, and leave management.

Pros

• Workyard caters specifically to the construction industry, making it highly relevant for such businesses.

• The GPS tracking capabilities improve accuracy and compliance in time-tracking.

• The scheduling and leave management features make it easy to manage employee time off.

Cons

• Workyard's focus on the construction industry may make it less suitable for businesses in other sectors.

• The software does not offer a free plan or trial.

• It may not provide enough integrations with other popular software.

Pricing

Workyard offers a custom pricing model based on the user count and specific company requirements.

3. Time Doctor

Time Doctor is a versatile time-tracking and productivity software with features that cater to businesses of all sizes. Its automatic time tracking function allows employees to enter PTO and monitor vacation days, sick days, and other types of leave. This software is best suited for companies looking to better manage employees' time, attendance, and performance.

With Time Doctor, HR managers and team leads have access to advanced analytics and reporting to help them make crucial decisions regarding team efficiency and productivity.

Top Features

• Time tracking: Allows employees to record the time spent on tasks, allowing for better productivity monitoring.

• Leave management: Streamlines the process of requesting and approving time off, making it easier for both employees and managers.

• Detailed reports: Helps analyze employee activity, breaks, and overall productivity, for informed decision-making.

Pros

• Easy-to-use interface and intuitive design.

• Comprehensive reporting and analytics for data-driven insights.

• Offers integration with various platforms, such as project management and payroll.

Cons

• Limited customization options for reports and tracking templates.

• Occasional glitches with the time tracking timer.

• Limited offline functionality.

Pricing

Time Doctor offers a 14-day free trial with plans starting at $7 per user per month.

4. Day Off

Day Off is a construction leave management software that ensures a transparent leave policy for employees working in construction. The platform’s PTO tracking feature, sick leaves, and automatic time tracking are optimal for businesses of all sizes, especially those in the construction industry.

Day Off’s comprehensive scheduling and collaboration tools make it easy for construction businesses to plan employee time off and avoid any complications.

Top Features

• PTO Management: Automates, tracks, and streamlines PTO requests and approvals.

• Timesheets: Allows for accurate time tracking and efficient payroll management.

• Team collaboration: Provides central access to time off requests, schedules, and updates, fostering better collaboration and transparency.

Pros

• User-friendly interface and straightforward PTO tracking.

• Customizable leave policies for a personalized experience.

• Robust reporting functionalities for better decision-making.

Cons

• Limited third-party integrations available.

• No mobile app available for on-the-go access.

• Some users may find the interface too simple for complex scenarios.

Pricing

Pricing information not readily available. Contact the provider for a custom quote.

5. Clockify

Clockify is a time tracking and leave management software suitable for businesses that aim to simplify their timekeeping and employee scheduling processes. With a user-friendly interface, Clockify supports employee time tracking, PTO management, and advanced reporting capabilities, making it an ideal choice for small to medium-sized businesses.

Clockify’s advanced calendar view and detailed analytics offer insights into team productivity and overall performance, helping businesses improve their efficiency.

Top Features

• PTO tracking: Streamlines employee time off requests and approvals for a hassle-free experience.

• Calendar views: Offers visibility into employee schedules, availability, and planned absences.

• Advanced reporting: Provides extensive reports for better oversight and data-driven decision-making.

Pros

• Visual time-tracking features for easy monitoring and reporting.

• Customizable project and task options for flexible workflows.

• Multiple integrations for seamless collaboration with existing platforms.

Cons

• Limited customization options for user-interface and reports.

• Steeper learning curve compared to some competitors.

• Occasional issues with syncing with other platforms.

Pricing

Clockify offers a free version, while its paid plans start at $9.99 per month.

6. Quickbooks

Quickbooks Time, formerly known as TSheets, is an employee time tracking and scheduling software used by companies of various sizes to simplify payroll, invoicing, and labor costs. It features built-in GPS time tracking and geofencing tools, helping business leaders manage workers on the go effectively.

Quickbooks Time is particularly beneficial for construction companies in need of streamlining their time tracking, employee scheduling, and payroll processes.

Top Features

• Geofencing: Allows businesses to set geographical boundaries, ensuring accuracy and compliance in time tracking.

• Time off management: Facilitates leave requests and approvals efficiently.

• GPS tracking: Offers real-time location tracking, ideal for managing remote and on-site construction workers.

Pros

• Seamless integration with the Quickbooks accounting platform.

• Intuitive design and easy-to-use interface.

• Strong customer support and comprehensive training materials.

Cons

• Limited customization options for certain fields in the software.

• Occasional issues with GPS tracking capabilities.

• Mobile app functionality can be limited compared to the web version.

Pricing

Pricing starts at $20 base fee plus $8 per user per month, with a 30-day free trial.

7. Factorial

Factorial is an HR software platform designed with small to medium-sized businesses in mind. Its PTO tracking features enable employees to request time off easily, while managers receive notifications and can approve or deny requests accordingly. Factorial is suitable for businesses looking to centralize their HR tasks and leave management processes.

The platform offers comprehensive employee scheduling, payroll integrations, and analytics to help businesses make informed decisions based on data-driven insights.

Top Features

• PTO tracking: Simplifies time off requests and approvals for a frictionless process.

• Payroll Integrations: Streamlines payroll data and synchronizes with accounting platforms.

• Reporting & Analytics: Provides valuable insights and trends for better decision-making.

Pros

• Multiple HR features in a single platform.

• Availability on both iOS and Android for ease of access.

• Integration with various accounting and project management platforms.

Cons

• Limited in-depth customization options.

• Occasional difficulties with user registration and activation.

• Steeper learning curve for those unfamiliar with HR software.

Pricing

Factorial offers a 14-day free trial, while its paid plans start at $3 per user per month.

8. BambooHR

BambooHR is a versatile human resources tracking software solution designed to simplify time off requests, time tracking, payroll integration, and more. Its intuitive interface and wide range of features make it ideal for small to medium-sized businesses seeking to streamline their HR processes.

This software offers fully customizable functionality, making it an excellent choice for companies with unique requirements. It allows HR managers to keep track of employee time off, schedule notifications, and ensure accurate reporting throughout the organization.

Top Features

• Time Off Tracking: BambooHR makes it easy for employees to request time off and for managers to approve or deny these requests. This feature also allows for calendar views to help spot potential scheduling conflicts.

• Payroll Integration: BambooHR can integrate with popular payroll systems, such as Quickbooks Online, to ensure accurate and seamless payroll processing.

• Reporting and Analytics: The software offers comprehensive reporting tools, providing HR managers with valuable insights into employee performance, productivity, and attendance data.

Pros

• BambooHR is user-friendly, offering easy-to-use tools and a visually appealing interface for both managers and employees.

• The customization options allow the software to be tailored to specific business scenarios and needs.

• BambooHR provides reliable customer support and ongoing training resources for users to get the most out of the platform.

Cons

• Some users may find that the software lacks depth in certain areas, as it is primarily designed for small to mid-sized businesses.

• The pricing can be higher compared to other software options on the market.

• Integration with third-party software may be limited depending on the specific platform.

Pricing

BambooHR's pricing structure is based on a "per employee, per month" model. They offer two main options: Essentials and Advantage. However, specific pricing details are not disclosed on their website, and you are required to request a custom quote to find out the exact costs for your organization.

What Features to Look for When Choosing Employee PTO Tracker Software?

When selecting a construction PTO tracking software, it is essential to consider the features that best suit your company's needs. The following paragraphs will highlight some of the most valuable functionalities to look for in such software:

1. User-friendly interface

A User-Friendly Interface is crucial for any construction time tracking software, especially for employee tracking. This feature ensures that users can easily navigate and operate the system without requiring extensive training. A simple, clean, and intuitive design will save time and reduce errors, ultimately improving efficiency and productivity.

2. Mobile App

Having the ability to access your data via a mobile app is another important aspect to consider when choosing a PTO tracker software for your construction business. A mobile app allows managers and employees to conveniently access the software using their smartphones or tablets. This feature enables real-time tracking of PTO and provides flexibility for users to manage their time off from anywhere, at any time.

3. Rock-Solid Support

Great Customer Service is something that cannot be overlooked. When faced with issues or doubts, a responsive and knowledgeable customer support team can make all the difference. A reliable PTO tracking software provider should have various channels available for customer assistance, such as email, phone, or live chat.

4. Compatibility with Leave Policies

Different types of leave policies might be necessary for your construction business, depending on the nature of the work and employees' roles. The software should be versatile enough to cater to various leave types, such as vacation, sick leave, personal days, and more. It should also accommodate custom policies and accommodate nuances such as accrual rules, carryovers, and waiting periods.

Which of the PTO Management Software Tools is Right for You?

When choosing the right PTO management software for your construction business, it's crucial to consider several factors such as cost, functionality, and ease of use. A suitable solution will cater to your specific needs, integrating seamlessly with your existing systems and processes.

1. Cost and Pricing: The price of PTO management software varies, with some providers offering more affordable entry-level plans and others targeting larger organizations with more advanced features. It's essential to evaluate the cost of each software and determine what features are essential for your construction company. Assess your budget and identify potential tools within your price range.

2. Free Trial: A free trial can be an excellent way to experiment with different PTO tracking tools to get a feel for which one best suits your needs. It allows you to access the core features of the system, try out its functionality, and determine if it's user-friendly and a fit for your organization. Most popular platforms offer a limited free trial period, so take advantage of this opportunity when comparing solutions.

3. Vacation Tracking: A key feature of PTO management software is the ability to effectively track employee vacations and other time off. A good PTO tracking tool should enable simple requests, provide real-time visibility of time off balances, and facilitate scheduling and approvals. Additionally, more robust solutions may offer automated accruals calculations, real-time reporting, and customizable policies to meet your specific requirements.

4. Payroll Integration: Integration with your existing payroll system can significantly streamline your time-off administration. Comprehensive PTO tracking solutions will often include payroll integrations, either through direct connections or third-party solutions such as API integrations. This feature eliminates manual errors and reduces time spent on data entry, ensuring accurate and efficient payroll processing.

5. Time Clock: Many PTO management tools also include time clock functionality. This feature, such as a mobile or web-based clock-in and out system, helps track employee hours and attendance. In construction, access to a simple and reliable time clock system can be especially valuable for managing remote or field-based workers.

When deciding which PTO management software is right for your construction business, carefully consider the factors mentioned above. Assess your organization's needs and existing systems, and select a tool that effectively handles vacation tracking, payroll integration, and time clock functionalities while fitting within your budget.